- Undergraduate students: Your academic advisor
- Graduate students: Your department or program
Your document must state that:
- You have successfully completed all of the requirements of your program, OR
- Your degree requirements have been met
Masters or Diploma students: Your completion letter should state the length of your program. Contact your program to request this information be included in your letter of completion.
Documents NOT accepted:
A letter stating that you will soon complete your requirements is not acceptable for a post-graduation work permit application (e.g. you are expected to complete requirements pending final grades for the term). You must wait until after you have completed your requirements before you can apply. Submitting this document with your application will result in a refusal of your application.
Important: once your letter of completion becomes available you are no longer eligible to work on or off campus and must stop work immediately. To ensure there is no gap in your eligibility to work, apply for your PGWP when your Letter of Completion becomes available (as long as you meet all eligibility criteria).
Transcript
A copy of your official transcript must be submitted in your application. You must wait until all final grades are available before requesting it.
Once you receive your transcript, open the envelope and scan all the pages. Include one scanned copy of the “Explanation of student academic record” page that is on the back of every page.
If applying online, combine the copy of your transcript with the UBC Definition of Full-time Studies for Immigration Purposes Letter and upload them together under the 'Recent Education Transcript' field of your document checklist.
If you studied at more than one institution in Canada, consult with International Student Advising for extra documents you will need to include.
Passport
You must provide a scanned copy of your passport merged into one PDF document that includes:
- a copy of the bio-data page (the page with your name and photo)
- a copy of every page in your passport that has stamps, signatures, visas, or any other markings from Canada or other countries
If your passport will expire soon: Consider extending it before applying for a post-graduation work permit, because your post-graduation work permit cannot be issued past your passport's expiry date. However, do not wait too long for a new passport - you have only 180 days after program completion to apply for the work permit. Contact International Student Advising for guidance on timing your application.
Need help scanning your documents? Go to the Irving K. Barber Chapman Learning Commons.
